Executive Assistant

Profile

Full Time Job
Job Summary:
It's the magic of immersing yourself in a motion picture masterpiece, or a new track from your favorite band, or the spectacle of a live Broadway show. It's hard to define and even harder to create, but that's what we do at The Walt Disney Studios. Ours is a culture of innovation, collaboration and creativity. We raise the bar, then step over it, blazing trails through the production and distribution of world-class entertainment around the globe. If you want to help tell compelling, enduring stories through movies, music or stage plays, then we want to hear from you.
The Walt Disney Company
Imagine a career with an organization that brings smiles to millions every day. Imagine working with people whose passion for what they do is simply indescribable. We are The Walt Disney Company, live with a rich legacy of innovation, entertainment, and lifelong memories. With our vast array of both businesses and professionals, you'll have the opportunity to join a team that's beloved around the world, and to find out how it feels to love what you do. We invite you to discover for yourself why a career with Disney is the opportunity you've been looking for.
We have an exciting opportunity in Walt Disney Motion Picture Production Creative Affairs for an Executive Assistant.
The Executive Assistant position in Creative Affairs is an administrative support and project role covering phones, scheduling, expenses and other admin duties for the Senior Vice President, Production. In addition, this individual will do projects and research as part of the creative development process.
Responsibilities:
• Roll calls & answer phones
• Schedule internal & external meetings (with writers, for projects in development, etc.)
• Maintaining calendar
• Preparing and submitting expense reports
• Liaising with other Disney executives, producers, writers, and other assistants internally and externally
• Completing projects and research requests to advance development goals
• Representing the department in a professional manner
• Supporting departmental projects as needed
• Maintaining organizational documents and monitoring status of deliverables
• Assisting in the preparation of meetings
• Maintaining files
• Processing vendor invoices
• Coordinating domestic and international travel
• Answering and screening incoming calls
• Maintaining call sheet
Basic Qualifications:
• Bachelor's degree or equivalent work experience
• Demonstrated ability to work independently and proactively solve problems
• Superior attention to detail
• Ability to successfully coordinate multiple projects simultaneously
• Excellent communication skills, both written and verbal
• Strong computer literacy and proficiency with SAP. Working knowledge of Adobe, Illustrator, Keynote preferred
• Demonstrated ability to prioritize, meet deadlines, make decisions and change course of action quickly.
• Detail oriented with the ability to work well and maintain professionalism under pressure.
• Exceptional organizational and follow-through skills.
• Effective communicator, both verbally and written.
• Ability to work with confidential information.
• Positive attitude and the ability to be proactive, resourceful and flexible.
• Strong people skills, including the ability to work effectively as part of a team.
• Ability to take initiative and work with limited direction.
• 1-2 years' experience at a Studio, Production Company, Literary Agency or Talent Agency
About The Walt Disney Studios:
For over 95 years, The Walt Disney Studios has been the foundation on which The Walt Disney Company was built. Today it brings quality movies, episodic storytelling, music, and stage plays to consumers throughout the world. The Walt Disney Studios encompasses a collection of respected film studios, including Disney, Walt Disney Animation Studios, Pixar Animation Studios, Marvel Studios, Lucasfilm, 20th Century Studios, and Searchlight Pictures. It is also home to Disney Theatrical Productions, producer of world-class stage shows.
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