Sr Secretary

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Full Time Job
Sr Secretary- Opeiu
Job Summary:
It's the magic of immersing yourself in a motion picture masterpiece, or a new track from your favorite band, or the spectacle of a live Broadway show. It's hard to define and even harder to create, but that's what we do at The Walt Disney Studios. Ours is a culture of innovation, collaboration and creativity. We raise the bar, then step over it, blazing trails through the production and distribution of world-class entertainment around the globe. If you want to help tell compelling, enduring stories through movies, music or stage plays, then we want to hear from you.
The Walt Disney Company
Imagine a career with an organization that brings smiles to millions every day. Imagine working with people whose passion for what they do is simply indescribable. We are The Walt Disney Company, live with a rich legacy of innovation, entertainment, and lifelong memories. With our vast array of both businesses and professionals, you'll have the opportunity to join a team that's beloved around the world, and to find out how it feels to love what you do. We invite you to discover for yourself why a career with Disney is the opportunity you've been looking for.
Objective: Looking for an Administrative Assistant, not a Casting Assistant.
This is an OPEIU position covered by a collective bargaining agreement.
Responsibilities:
• Answering phones, maintain call sheet, sending/receiving faxes. Distribution of casting memos.
• Schedule and confirm all internal and external meetings. Maintain calendar.
• Provide drive on information and instructions to visiting parties and alert security.
• Organize travel itinerary for business trips.
• Open mail and handle all office correspondence.
• Create and process all expense reports.
• Maintain office supply inventory.
• Schedule and organize all ''scratch'' recording sessions for projects that are still in development or have no assigned producer – including contacting talent with logistics and processing payroll paperwork.
• Schedule and confirm all auditions and actors' appointments (up to 45/day).
• Coordinate scripts and all other audition materials to correspond with actors' appointments and auditions.
• Organize all incoming submissions, actor's headshots, and project folders (both digital and physical) in the office.
• Process SAG and other hire paperwork for day player and scratch deals.
• Maintain talent availability lists for each project
• Run audition sessions by greeting talent and showing them to the recording room keeping casting director, producers and directors on schedule.
• Maintain relationships and communication with covering agents' offices.
Basic Qualifications:
• Experience assisting executives in a creative field, a plus
• Possesses strong critical thinking skills and uses common sense
• Friendly Disposition
• Handles confidential information with discretion
• Team Player
• Flexible, has a desire to learn and ask questions
• Extremely organized and detail oriented
• Willingness to absorb occasional overtime approximately 1-6 hours/week
Preferred Education
• Bachelor's Degree
Additional Information:
This is an OPEIU position covered by a collective bargaining agreement.
About Walt Disney Animation Studios:
Combining masterful artistry and storytelling with groundbreaking technology, Walt Disney Animation Studios is a filmmaker-driven animation studio responsible for creating some of the most beloved films ever made. WDAS continues to build on its rich legacy of innovation and creativity, from the first fully-animated feature film, 1937's Snow White and the Seven Dwarfs, to 2019's Frozen 2, the biggest animated film of all time, to our 60th animated feature, Encanto, releasing November 2021. Among the studio's timeless creations are Pinocchio, Sleeping Beauty, The Jungle Book, The Little Mermaid, The Lion King, Frozen, Big Hero 6 and Zootopia.
About The Walt Disney Company:****
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